- There are multiple types of scanners such as desktop scanners, portable scanners and hand scanners
- Most scanners today are synced to the cloud and you can instantly save your files on your preferred digital storage platform
- Brands like Canon, Epson and Kodak make the best scanners in India
Why you need a scanner
Picture this: you have to submit a project in the next 20 minutes and need to upload it online. You’ve spent the last three days working on this paper presentation. You run to the internet cafe nearby but the operator says his scanner isn’t working! You’re left in the lurch for a scan and are running short of time. Now’s when having a scanner at home would make your life a lot easier. With constant lockdowns and a general fear of stepping out now due to the coronavirus pandemic, having your own scanner will negate the need to go out and you’ll be able to generate high-quality scans within the comfort of your house.
Scanners used to be very bulky and space-consuming earlier, but modern-day scanners are sleek and compact. Most of the best scanners for documents are even synced to the Cloud, so you can easily save your files on Google Drive, OneDrive, DropBox, or any other digital storage platform. What’s more, scanners today have become so small that you can get a hand scanner that weighs less than 200 grams! You have portable scanners today which you can easily pop into your bag and use when you need to generate scans on the go. Most of today’s smartphones come equipped with a scanner, but the quality of those scans leaves a lot to be desired.
From Canon to Kodak and Epson, here are some of the best scanners in India -
01 Canon DR-C240 Document Scanner Black and White
The Canon DR-C240 Document Scanner is very reliable and among the best scanners in India. It has a sturdy build and is easily connectible using a single USB cable. It offers an unmatched 600 dots per inch (DPI) resolution and is perfect for scanning a variety of documents including contracts, visiting cards, invitations and even passports.
One of the best scanners for documents, it features a 60-sheet automatic document feeder (ADF) that feeds batches of documents over periodic intervals to ensure you get the job done at the earliest. Canon makes some of the best scanners and printers and this one’s no different - it can scan up to 45 pages per minute and can do about 4000 scans in a day. It is also the best scanner for photos as it can scan 90 images per minute.
It has its place among the best scanners for documents because it comes with a bunch of impressive features such as automatic page size and text direction detection, text enhancement and automatic colour detection.
- Excellent quality of output
- This is a super-fast scanner
- It is a little expensive
“This is one of the fastest scanners I have ever had. The scans are of great quality and are crystal clear, thanks to the text enhancement feature. The 60-sheet ADF makes life easy as I can simply feed the documents and then go about doing my other work while the scanner continues to work. It is expensive but worth it.”
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The Fujitsu SP-1130N lets you digitize any sheet of paper with just the push of one button. Among the best scanners in India, using the Fujitsu SP-1130N is as easy as it gets. You simply place the paper in the scanner, hit the scan button, and choose where you want the PDF/JPEG version to be stored, and you’re done!
One of the best scanners for documents, it comes equipped with a duplex document scanner, which enables you to scan both sides of a page. It also has an auto document feeder system and can scan up to 30 pages per minute.
It’s a traditional old-school scanner that’s ideal for office use. It comes in a classic pastel white colour and can be connected using a USB cable or Ethernet cable. It’s among the few best scanners for documents that are network-enabled with Ethernet connectivity. This scanner weighs about 2.5kg and is compatible with Windows, Mac and Linux Operating Systems.
- Sturdily built
- Very simple and easy to use
- The software can lag a little
“I had used a Fujitsu scanner when I lived abroad in SouthEast Asia and I’m really happy that it’s available in India too. This scanner is perfect for office use - it scans around 30 pages in a minute and the auto feeder system negates the need for someone to constantly monitor it. It’s very quick and easy to manoeuvre.”
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03 Kodak Alaris E1025 Document Scanner
The Kodak Alaris E1025 is a high-speed document scanner that can begin scanning within 10 seconds of the machine being turned on. Among the best scanners in India, it lets you store up to 9 different workflows so that you can get the right scans to the right place. It’s perfect for scanning A4 sized documents as well as smaller items such as ID cards, visiting cards and passports.
This is one of the best scanners in India because it comes with the Perfect Page technology that ensures all your scans are crisp with Optical Character Recognition. It optimizes the image quality and hence is also among the best scanners for photos.
Another unique feature of this scanner is that it has document protection software that keeps all your personal documents safe and protected. This scanner is USB-powered, has a 64GB digital storage capacity and can scan 25 pages per minute.
- Has some great technical features
- Document protection software safeguards your files
- It is expensive
“It is light, does not take up a lot of space and you can set multiple workflows for specific tasks. The data security feature is impressive. It can scan up to 3000 pages in a day and is a perfect buy for me.”
04Canon imageFormula DR-C225II Document Scanner
The Canon imageFormula DR-C225II offers you the best scans at the most affordable rates. Made in Japan, this is one of the best scanners for documents and can scan 25 pages per minute and handle a total of 1500 scans in a day. All scans are produced in a 600 dots per inch (DPI) resolution and that also makes this among the best scanners for photos.
It has a unique design that is top-feed and top-eject as compared to the traditional horizontal approach. Essentially, you feed the paper into the scanner from the top and it comes back out the same way once the scan is complete. It has a feeder capacity of up to 30 sheets and the scans can directly be uploaded to cloud services such as Google Drive, OneDrive, DropBox, and more.
A standout feature that makes this one of the best scanners in India is the fact that it is a duplex scanner, meaning you can scan both sides of the paper simultaneously! The Canon imageFormula DR-C225II is very compact and will occupy just a small corner on your table, thereby living up to its tag as one of the best scanners in India.
- Duplex scanning is a standout feature
- Can directly upload scans to the Cloud
- Not suitable if you want to scan heavy documents like books
“I’ve used this scanner for over three months now and I have absolutely no complaints - it works like a charm. The speed is superb and the duplex scanning feature is mind-blowing. Full marks to Cannon for this scanner.”
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05 Epson Perfection V39 Color Photo and Document Scanner
Epson is globally known as one of the go-to brands for the best scanners and printers. The V39 is a colour photo and document scanner that is designed to make your workdays seamless. It has an unbelievable 4800 dpi optical resolution for the most stunningly high-quality scans that let you preserve every tiny detail in crystal clarity.
One of the best scanners for photos, it is USB-powered, has a detachable lid and also has a built-in kickstand that helps in saving space.
Among the best scanners in India, it is very easy to use and is compatible with Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows XP SP2 and Mac OS X 10.6.x, 10.7.x, 10.8.x, 10.9.x, 10.10.x Operating Systems.
It has an advanced document Capture Software that recognises barcodes, characters and blank pages in scanned documents to separate them into different folders.
- Scans in 4800 dpi optical resolution, out of this world clarity
- Has an ergonomic design
- Is a slightly slow machine
“This is an excellent product for regular scanning works for small offices and home use. It can scan a full A4 photo in 15 seconds and documents in about 10 seconds. It’s easy to use and install, it took me less than 10 minutes to connect, install the software and scan for the first time.”
06Canon imageFORMULA P-208II Scan-tini Personal Document Scanner
If you’re looking for a portable scanner, the Canon imageFORMULA P-208II personal document scanner is your best bet. Sized a little bigger than a TV remote, this is one of the best scanners for documents if you’re on the go. It is connected by a USB cable and does not need you to install any additional drivers or software. You can simply plug it into your system and you’re ready to go! This is among the best scanners in India and you can also connect to cloud services like Google Drive, Microsoft SharePoint and Evernote to scan documents on the go.
The Canon imageFORMULA P-208II personal document scanner is a boon if you’re travelling and want the best scanners for documents. This portable scanner is super compact and lightweight - it weighs only 590 grams and can easily fit into your backpack. One of the best portable scanners in the market, it is compatible with Apple and Windows and can scan up to 8 pages per minute.
- Extremely lightweight and sleek design, a perfect portable scanner
- Easy to use, just plug in and scan!
- Is a little slow, can only scan 8 pages per minute
“If you have a fast life where documentation is the main factor all the time, or if you have to take important documents from here to there, this is a perfect item for you. Simple, fast and very easy to use. You will get options for scanning. Both side scans will save your time and effort. Just need to plug and use it. Or you can install provided software. The driver of the scanner should be installed first. It is a recommended product from me.”
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07Microware Portable Scanner iSCAN 900 DPI
Your search for the best portable scanner and hand scanner ends here - the Microware Portable Scanner iSCAN 900 DPI is just what you need. This hand scanner is super easy to use, you simply need to move it along the document you want to scan and you have a PDF version of it in less than 10 seconds. Yes, it really is that easy!
This portable scanner weighs only 148 grams and you can take it along wherever you go and scan any documents such as newspapers, magazines, letters and more.
This hand scanner may be small in size, but it sure does pack a punch. It can scan documents up to an impressive 900 dots per inch (DPI) and you can even change the resolution to 300 DPI or 600 DPI based on your requirements. All the scans are stored in the micro SD card in the hand scanner. It supports memory cards up to 32GB.
Its scanning speed is also impressive - a high-resolution colour page can be scanned in less than 10 seconds, while a low-resolution colour page can be canned in under three seconds. This hand scanner is compatible with all the latest Windows and MAC Operating Systems and is powered by 2 AA batteries. It also has an auto power-off feature that will turn off the scanner after three minutes of no operation.
- Excellent output rate and superb quality scans
- All scans are stored locally in the micro SD card and can be accessed instantaneously
- The batteries have to be replaced frequently
“I was sceptical at first because I had never used a hand scanner but this product has completely changed my mind. It’s such an amazing device! It’s so easy to carry around and you have the best scans in less than 10 seconds. Gone are the days when I used to go to the internet cafe to get documents scanned. I can do that in the luxury of my home with this super cool hand scanner now.”
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Comparison table of the best scanners in India
Now that we know of the top options for the best scanners in India, let’s compare them -
|Model||Pages per minute||Stand out Feature||Price|
|Canon DR-C240 Document Scanner Black and White||45||Automatic page size and text direction detection||₹49,000|
|Fujitsu SP-1130N||30||Network-enabled with Ethernet connectivity||₹33,500|
|Kodak Alaris E1025 Document Scanner||25||Document protection software||₹29,999|
|Canon imageFormula DR-C225II Document Scanner||25||Duplex scanner||₹28,100|
|Epson Perfection V39 Color Photo and Document Scanner||-||4800 dpi optical resolution||₹10,700|
|Canon imageFORMULA P-208II Scan-tini Personal Document Scanner||8||Portable scanner||₹10,597|
|Microware Portable Scanner iSCAN 900 DPI||6-15||Weighs only 148 grams||₹6,599|